Posted: October 26th, 2020
Looking to learn everything about the army writing style? Our comprehensive guide will be useful. It includes everything you need to know about writing in the military-style. Our guide consists of the five-step writing process, the elements used in writing, and tips on making writing in the army style easy for you. Read on for detailed information.
The army writing style follows a distinct five-step writing process.
This is the first step. It involves gathering information and ideas relevant to what you are writing about. At this step, identify the “who,” did “what,” “where,” and “how.” We all gather information using different ways. Therefore, find a research system that works best with you and one that suits your task. Like any other form of writing, remember to document your sources.
When conducting your research, we recommend you collect as much information as you can concerning the subject you are writing on. Once you obtain relevant information, record it, and write it down. Remember, there are numerous sources that you can use for your paper. You can visit the library, talk to people with knowledge on the matter, or use published material such as journals, newspapers, and regulations.
As you conduct your research, it is essential for you to also have your audience in mind. What would they like to know about the subject? What can you do to add value to the audience? Always clarify the reason for your writing.
To make the researching process easy for you, we recommend organizing your notes. There are several ways in which you can manage your notes. It can be through a color number, a color code, or any other method.
Planning is the second step that includes taking in all the information you obtained during the research phase. Under this step, classify the information you have gathered and arrange it in a logical manner. You can start by classifying your ideas into different groups. Then, order these groups in the best way that supports your argument or task. The result of the plan should be a writing outline.
When ordering your ideas into groups, try to come up with a controlling idea. A controlling idea refers to a single declarative sentence that declares your topic and your take on the subject. Once you have the main idea, you need to add supporting paragraphs. For example, you can explain why you choose that particular side of the argument.
You already have an outline from the second phase. Now, it is time to develop your draft. A draft acts as the bridge between your writing ideas and how you express these ideas.
Writing a draft is relatively easy and shouldn’t take up much time. Write the draft quickly as you concentrate on getting your ideas written. When forming your draft, do not focus on the spelling and punctuation. Instead, focus on the flow of ideas. Your outline will make it easy to come up with a draft.
Now that you have written a draft of your paper, it is time to go through it. Remember, when writing the draft, your primary concern was the logical flow of thoughts and ideas. Now, under step four, the main concern is ensuring your paper is free of errors.
Therefore, you need to look at the material you have written. Look at the piece and assume you are the audience. Does it appeal to the audience? Identify sections that need corrections, where you need to add in transitions and areas that need more supporting evidence.
Revising will help you identify if you need to add more enclosures or need more information. All these depend on the end product you are developing.
You have your draft ready, and you have revised it to ensure it contains all the necessary information you would like to pass to your reader. It is now time to proofread your work.
Check for the spellings, mechanics, format, grammar, and usage. It is wise to get someone else to proofread your work for you. As the author, it may be challenging to identify your mistakes. We have a team of academic writers to help you proofread your work and ensure it meets the army writing style standards.
|Elements||Process||Army Writing Standard|
|Substance and Organization||1. Research |
3. Come up with a draft
|Writing should relay a clear message in one reading…|
|Style and Correctness||4. Revise |
|…the writing should be free of any errors- grammar, style, format, and mechanics|
There are some elements that you need to have in mind when writing using the army writing style.
Once you follow the army writing style components discussed above, you will write correctly following the army standard. Generally, the army standard aims to transmit a clear, precise message in a straightforward reading. The message should be free of any errors- grammatical, usage, and mechanics.
The army writing standard requires you to;
Be keen to follow the components of the army writing style. Those components will make it easy for you to follow the army writing standards.
There are different written communications in the army writing style. The major types include;
Under the memorandums, there are different subsections. A memorandum can be;
A memorandum should have a heading, body, and conclusion. A heading has five elements. It should have an office symbol, a date, suspense date, “ MEMORANDUM FOR,” and a subject line.
As for the body, it should begin the contents of a memorandum. The first sentence should be short and have a clear purpose. The second sentence should have a central point or the essential information you want to pass one. In some writing, you can combine the intention of your paper with your main point.
When writing the body, separate each distinct section, either using a heading, paragraph, or subsection. When appropriate, you can also add a POC-point of the contact line. The POC line should be added as the last paragraph of the body section.
The conclusion has three elements; the authority line, signature block, and enclosure listing.
In army writing style, the basic rule is to write using simple language. The reader should understand your idea and main points by going through your work once. So how do you ensure your writing is simple?
Remember, too much writing does not mean proper communication. Sometimes, writers have different agendas other than passing information. It is not once that an author uses complex vocabulary to impress their readers, which is wrong.
Good writing means passing information in a clear message that is free of any errors. This is the army writing style rule. Therefore, to meet these standards, you, as an author, need to adopt a simple conversational writing style.
You can achieve a conversational writing style by writing almost in the same way as you speak. By this, we mean making use of active voice, personal pronouns, and use of contractions.
Contractions are a standard part of our everyday conversations. However, when using them in writing, do not force them to fit. Instead, add them naturally. Negative contractions are especially helpful in softening commands. Thus, the reader will focus on the main idea you are passing across.
Another way to simplify your writing is by the use of jargon and acronyms mindfully. Remember, not all of your audience knows the meaning of some acronyms. As such, jargon will only communicate with those who understand them. So, if you are in doubt, it is essential to replace jargon with common words. It is also wise to spell out any acronym when writing it for the first time.
If you are unsure whether your writing is simple enough for your audience, it is always wise to seek help. You can consult your co-workers about it. However, it is best to consult writing experts, as they understand different types of writing best.
The main drawback to seeking army writing help from your co-workers is that they probably have limited information to offer. Being a close friend could mean they may be scared to correct your work in fear of hurting your feelings.
We offer different paper writing services, including army writing style help. As a professional essay writing service, we pride ourselves on diligent service and honest feedback on all consultations.
It refers to an index that measures if a piece of writing is easy or difficult to read. To calculate the clarity index, take a sample of the work (it should be less than one page). Count the total word count of the page and the number of sentences. Divide the total word count by the number of sentences. The result you obtain will be the number of words each sentence has
Now, count the number of any long words in your writing, and divide them by the total word count. The result of the division is the percentage of long words in your paper. Lastly, add the two results to get the clarity index. You should always aim for a clarity index of 30. If your work scores an index of 25 or less, your work is okay. However, if it achieves an index of more than 35, it means your work is hard to read.
When making the calculations, the index depends on how long your words or sentences. Therefore, you can lower the index score by using shorter words and sentences. Use simple words to break up long sentences. Besides, using the clarity index to determine the readability of your work is quite hectic. There are online tools you can use to see if your work is easy to read.
The central regulation you need to follow when writing in the army style is the use of active voice. It occurs when an agent, often referred to as a subject, does an action.
For instance, Johnson will carry the goods. (Johnson) is the agent/subject, and the action is (will load).
An active voice is preferred because first, it is a much stronger way of expressing your thoughts. This is because it includes action, as well as the doer. Second, the active voice explains an action using fewer words. Thus, meeting the overall objective of writing a clear message using fewer words as possible.
Third, active voice helps avoid confusion when it comes to the agent of the act. That is why the army writing style prefers the use of pronouns. It enables the agent of the action to take responsibility for their deeds.
The army writing style was adopted in 1984. It has always advocated for the use of active voice since the passive voice poses some challenges.
Your admission records were lost.
The sentence is grammatically correct, but it misses the actor. Whoever lost the records is not mentioned. So, the subject becomes the lost records.
Passive voice: A glass of water is needed by me
Active voice: I need a glass of water
Passive voice: The letter was delivered by Jackeline- 6 words
Active voice: Jackeline delivered the letter- four words
Now that you understand the drawbacks of using passive voice, how do you tell which sentence is in passive voice? You can identify the use of passive voice by checking for “to be” verb in the form of “are,” “am,” “is,” “was,” “been,” or “being.” Any “to be” verb is referred to as a passive verb. Meaning, it does not show any action.
Also, check for any past participle verb in your work. That is, any verb ending with “t,” “ed,” or “en.”
For example, Your leave was (verb) denied (past participle) by the major
The steps above will help you identify the passive voice in your writing. Once you do, you will need to change it to active voice. To do this, you need to identify the subject of the action. Then, begin rewriting the sentence with the subject. As you rewrite the sentence, use the correct active verb tense to express the action.
There are some times (though rare) that passive voice helps pass a message better than active voice. Use it in situations that;
It is encouraged to use pronouns when using the army writing style. So, where do you use the first, second, or third person pronouns?
Use the first pronoun if you, as the author, are speaking in the piece of writing. The first person pronoun shares the opinion of the writer.
|Singular||I, Me||My, mine|
|Plural||We, Us||Our, Ours|
Use the second person when your piece of writing is addressed to another person or a group of people. It is the most used since it makes communication more personal for the reader. Here are the second person pronouns;
As a writer, use the third person when you are looking to pass the information in an impersonal way. You can also rely on the third person to pass information when you don’t have a specific audience in mind.
The third person is commonly used to show the reader that they are talking about someone other than themselves or the person (s) they intend to address. Unlike the first and second persons, the third person singular pronoun is classified according to gender.
Also, you can use nouns to serve the same purpose as the third person pronoun. For instance, you can add a person’s name, place, or any other proper noun as a third person.
|Singular||He, she, it, him, her||His, hers, its|
When to use subject pronouns
You should use subject pronouns to;
On the other hand, use object pronouns to;
Always use the possession pronouns to show ownership.
The principle of using the army writing style is to ensure the document is “…understandable in one quick reading…”
One sure way to ensure your writing meets the army writing style is to make your work coherent. Ensure your ideas follow a logical flow. There is more to providing a logical flow than focusing on the mechanics.
Coherence means how an idea connects to the next idea. The relationship between your sentences matters to the reader. One sure way to reflect the connection between your work is by use of transition words.
You need to choose the right transition markers to reflect the relationship between your ideas. Here are some transition words you can use in your document. You can use them between sentences, paragraphs, or even within sentences. Using them makes it easy for your reader to follow your ideas.
To indicate addition, you can also use; moreover, again, also, likewise, first (followed by ordinal numbers, e.g., second, third, etc.), besides, finally, equally important, and then, besides, in addition, furthermore, next, too.
When showing cause and effect, you can use words like; accordingly, in short, hence, therefore, consequently, hence, thus, truly.
For comparison, use these transition markers; in a likely manner, similarly or likewise.
When showing concession use- of course, after all, naturally, although this may be true, I admit, even though, at the same time.
To show contrast, use words like- after all, still, yet, although correct, but, on the contrary, nevertheless, in contrast, in spite of, notwithstanding, for all that, and yet, at the same time.
When showing time relationships, use these transition words; meanwhile, after a short-time, presently, in the meantime, as long as, shortly, at last, afterward, lately, before, at length, currently, since, immediately, earlier, presently, until, while, thereafter, soon, of late.
What makes a sentence? A sentence comprises of different elements. Therefore, you need to join these elements to form a complete sentence. A simple sentence refers to a complete sentence that communicates a thought.
An independent clause refers to a simple sentence, joined to another simple sentence, or a dependent clause. The result is a complex or compound sentence.
A dependent clause refers to a group of words that add information to an independent clause. It is not a complete sentence, and hence, cannot stand on its own.
A compound sentence is a sentence you get once you join two independent clauses. You can join two independent clauses using a semicolon, coordinating conjunction, or conjunctive adverb.
A complex sentence is one which includes an independent clause plus a dependent clause (could be one or more)
There are different ways in which you can join sentences to give them meaning.
First, you can join sentences using coordinating conjunctions. It is the most common and easiest way to form a sentence.
Using this option, you will have two independent clauses, which you will combine using conjunction. You will need to add a comma after the first independent clause. Then add the second clause.
For example, I went to Germany- independent clause
John went to France- independent clause
Now, add a conjunction to join the two clauses together
I went to Germany, but John went to France.
I went to Germany (independent clause), (comma) but (conjunction) John went to France (independent clause).
You can join two simple sentences using a semicolon. Unlike the first case, you won’t need to have a conjunction. Using the same example above, your sentence will now appear as follows;
I went to Germany; John tagged along
You can also combine independent clauses using a semicolon and conjunctive adverb. Conjunctive adverbs will relay the thought of the first simple sentence to the next one.
Using this method, you will write the first clause, add a semicolon, add the conjunctive adverb, add a comma, and write the second clause.
I missed my friend Anne- independent clause
I went to France to visit her- independent clause
Let us join these two sentences using the method above; I missed my friend Anne; therefore, I went to France to visit her.
I missed my friend Anne( independent clause); (semicolon), therefore (conjunctive adverb), I went to France to visit her (independent clause).
The last method which you can use to join two simple sentences is by using subordinate conjunctions. Using this option, one sentence will change and become a dependent clause, while the other remains an independent clause.
Here is an example demonstrating how a sentence can change to a dependent clause.
The initial sentence: I went to the theatre although Anne went to the movies.
When written as “I went to the theatre although Anne went to the movies.”
“Anne went to the movies” becomes a dependent clause.
Here are the rules of capitalization that you need to follow when writing using the army writing style;
About 50% of army writing style punctuation mistakes are comma errors. Like we said earlier, our comprehensive guide includes everything you need to know about the army writing style. To ensure you don’t make these common mistakes, here are some everyday use of commas in writing;
Use a comma when forming a sentence by joining two independent clauses with a conjunction. For example, The chairman is Vivian, and the operations secretary is Harry.
Also, use a comma when setting off an introductory element. For example: If you sign up now, you will enjoy an 80% discount. You should also use a comma when writing a long prepositional phrase. For example: In the winter, we always go shopping for woolen duvets.
Use a comma to separate items in a series comprising more than two things. For instance: I have been to Yemen, Venezuela, and the United Kingdom.
You can also use a comma to separate coordinate adjectives of equal importance. Short, well-pruned trees graced the way to the hall.
There are numerous uses for commas than we can exhaust here. However, you need to be very careful with commas. You wouldn’t want to mess up your writing. We offer paper editing services through our team of academic writers. After editing, you can expect a flawless paper at an affordable rate!
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